Navigating the Therapist Portal

The section below will take you through how to navigate the CognitiveBotics therapist portal.

The Therapist Portal

The Therapist Portal is designed to help therapists manage their caseloads effectively, track session progress, and access essential resources. Below is an explanation of each section and its functionality:

Dashboard Overview

The dashboard provides a quick overview of the therapist's assigned children and session-related data:

1. Organization Details: Displays the name and logo of the organization the therapist is affiliated with.

2. Children Count: Shows the total number of children assigned to the therapist.

3. Journals Added: Indicates the number of journals or notes parents have logged and their details.

4. Appointments Today: Reflects the number of therapy sessions scheduled for the current day.

5. Session Completed Overview: Provides insights into the status of sessions from the previous day (click on the numbers to see the names associated):

• Completed: Number of sessions that were successfully conducted.
• Not Completed: Number of sessions that were started but not completed.
• Not Attended: Number of sessions where the child or therapist did not attend.

6. Appointments Section

• Appointments: A week-long calendar view of appointments (current and upcoming).

• Add New: Allows the therapist to schedule new appointments by selecting a child, date, and time slot.

• Date Navigation: Use the arrows to navigate through different weeks and track future or past appointments.

Appointments per Day: Shows a graphical representation of the number of appointments of a therapist on a weekly basis.

Top Navigation Bar

The CognitiveBotics Logo: Brings you to the Therapist Dashboard.

Appointments

Therapists can manage appointments through the Appointments section. Here, it is possible to schedule and manage appointments.

Children

Under the children tab, you can perform the following actions-

• Manage child profiles and their associated details.
• Add new children, and include details about their name, age, diagnosis, and upload assessments.
• View and update therapy plans and session notes for individual children.

Invites

The invites section allows you to do the following-

• Send email invitations to onboard new parents.
• Track the status of sent invitations (pending/accepted).
• Resend invites if necessary and also edit parent details before onboarding them.

Account

Through the account button, you can perform the following actions-

• Switch to an Admin account (If the option is enabled while registering yourself as an Admin)
• Through Profile settings, edit details such as - 
  • Therapist name
  • Therapist date of birth
  • Therapist contact details
  • Specialization (Behavior therapy, occupational therapy, speech therapy etc.)
  • Authorizing body license number
  • Gender
• Through Settings, access the Appointment Reminder Settings.
• Reset your Password
• Access the CognitiveBotics Support page
• Read our Terms of use
• Sign out of your account

Quick action buttons

Explore Our Content Button: Provides therapists with access to all the content on the CognitiveBotics platform including the child content (Skills and learning objectives) and parent content (Resources about learning objectives, training videos and activities).

Add Child Button: 

This feature will allow you to add a new child by providing their basic details such as name, parents details, contact number preferred language etc. Along with that, as multiple therapists could be assigned to a single child, you also have the flexibility to add an existing child under you, who’s already assigned to another therapist in your organization.

Multiple learning plan 

Multiple therapists, assigned to a single child, could create their respective learning plans. As a therapist you can update your own learning plan and can view the learning plans created by the other therapists for that child. Objective assigned by you can’t be assigned by other therapists and vice-versa.